2021 Covid-19 Plan
PRIOR TO CAMP
14 days prior to the start of camp, we will ask that parents/guardians self-monitor their child for any COVID-19 symptoms. [If at any time during this window Camper develops COVID-19 symptoms, including Cough or Shortness of Breath not related to activity, Fever or Flu like Symptoms or New Loss of Taste or Smell, please contact Camp Administration right away to discuss possible need to cancel Camper registration and refund deposit.] Campers should not participate in high risk activities such as socializing without masks with unvaccinated people or large group gatherings of any kind.
If a camper was diagnosed with COVID-19 less than 10 days before the start of camp, they will not be permitted to attend. If this occurs, please contact Camp Administration as soon as possible to cancel Camper registration and refund deposit.
All Campers are strongly encouraged to complete COVID-19 vaccinations at least 2 weeks prior to the start of camp.
All unvaccinated Campers are required to show documentation of a negative COVID-19 PCR test taken within 72 hours before the first day of their Camp session. For Campers unable to complete PCR testing within 72 hours prior to camp: first determine when test must be completed in order to get results prior to departure for camp. From that date go back 2 weeks and do not engage in high risk activities from that point forward, through arrival at Camp. Please don’t hesitate to contact us with questions about timing of tests and pre camp low risk activities.
Please continue to watch for email updates regarding how to submit documentation of vaccination or documentation of negative PCR testing.
IN-PERSON FIRST DAY SCREENING FOR CAMPERS
Screening of all Campers will occur prior to entering Camp. A SMRC staff member will ask screening questions before a Camper boards the bus from PDX, EUG or BEND or if arriving in Burns by private vehicle, prior to boarding the bus in Burns to go to Camp. If a parent is dropping Camper off they should wait until Camper passes screening before they leave. If a parent is not coming to the drop off point there should be a plan in place for return home if a camper presents with symptoms at drop off point.
Campers will be asked if they have any of the following COVID-19 symptoms: New cough or shortness of breath not related to activity, fever or flu like symptoms or new loss of taste or smell. Campers with these symptoms will consult with Medical Staff (via phone if bus pick up or in person if in Burns) and may not be allowed to board the bus for Camp. Families are encouraged to keep this in mind as they leave home, campers should feel completely well and symptom free when they begin their journey to camp.
If a camper has any of the symptoms related to COVID-19, as confirmed with Medical Staff, they will not be allowed to continue to Camp. If a parent is not coming to the drop off point there should be a plan in place for return home if a camper presents with sick symptoms at drop off point. Staff may be available to wait with camper for a period of time, while family arranges transportation (if needed), but are unable to chaperone sick camper for entire week they would otherwise be at camp.
Families are encouraged to keep this in mind as they leave home, campers should feel completely well and symptom free when they begin their journey to camp.
Campers will need to plan on having their own appropriate face covering for bus ride. Per OHA guidelines as of 6/26/21, face coverings must cover nose and mouth and fit snuggly without gaps (no bandanas), face shields are not considered adequate coverage.
IF A CAMPER EXHIBITS SYMPTOMS WHILE AT CAMP
If a camper reports symptoms including: new cough or shortness of breath not related to activity, fever or flu like symptoms or new loss of taste or smell during daily screenings, they will be directed to medical staff for further screening.
If a camper is found to be positive for COVID-19 symptoms, they will be isolated until PCR testing can be completed. Parent/guardian will be notified and kept updated on their camper’s symptoms, testing, results and possible need to go home (if test result is positive or if they continue to exhibit ill symptoms consistent with infectious process).
During isolation period, campers will be cared for by designated staff and will continue to be supervised until they are picked up.
Parents/guardians must be able to get to Burns within 24 hours to pick up their camper, or arrange chaperone/transportation as needed. This is the same expectation as for any ill or injured camper that is unable to continue at camp. Families, while we hope this would be an extremely rare occurrence, and we can help you with this to a certain degree, a plan does need to be in place if your Camper were to fall ill or be injured at camp and unable to remain at camp.
PERSONAL HYGENE AT CAMP
All persons at Camp will be required to wash hands regularly (and for at least 20 seconds) or use an alcohol based hand sanitizer (Exception- Cook staff will always use soap and water prior to any food handling).
Frequent hand washing/use of hand sanitizer will be consistently required and planned during the daily routine at Camp. Individuals at Camp will wash or sanitize their hands before and after eating, using the restroom, or coming in contact with commonly used spaces or equipment.
Staff will wash or use hand sanitizer before and after interacting with stable cohort (tent group).
All handwashing stations will be kept stocked with appropriate materials.
Each program space will have alcohol based hand sanitizer available.
PERSONAL PROTECTIVE EQUIPMENT (PPE) FOR CAMPERS
When campers are within their stable tent cohorts, those with whom they share a tent, they will not be required to wear masks or face coverings.
When campers participated in activities with campers from other tent cohorts and are unable to maintain at least 6 feet of distancing, they will be required to wear masks/face coverings (for example, if 2 cohorts are riding the same bus, they will sit in cohort group and wear mask/face coverings).
Campers will be provided with ONE color coded (by tent cohort) face covering at registration. Campers are encouraged to pack some of their own masks/face coverings, double layered cloth or neoprene, no vents, that may be washed and air dried for sanitation and comfort. Per OHA guidelines, face coverings must cover nose and mouth and fit snuggly without gaps (no bandanas), face shields are not considered adequate coverage.
PERSONAL PROTECTIVE EQUIPMENT (PPE) FOR STAFF
When staff are within their stable cohorts (the tent group to which they are assigned), they will not be required to wear masks or face coverings.
Staff that interacts with multiple groups (for example, medical or kitchen staff) will wear masks or face coverings when engaging with campers or other staff outside their cohort and unable to maintain at least 6 feet of distance in an outdoor setting.
High-risk unvaccinated individuals or campers/staff who live with high-risk unvaccinated individuals should consult their healthcare provider before deciding to come to Camp.
COMMUNICABLE DISEASE PLAN
SMRC has an extensive communicable disease plan that outlines the steps that must be taken if there is s suspected case of COVID-19 or any other communicable disease at Camp.
As a primitive (outdoor/tent based) Camp, activities at SMRC are conducted in outdoor spaces.
When individuals at Camp are occupying enclosed spaces (tents or busses) Camp staff will create optimal ventilation by opening tent doors and flaps as much as weather and wildlife allow, and by opening bus windows as much as conditions and safety allow.
SMRC will post applicable signage as determined by OHA/CDC to encourage behaviors surrounding hand washing/sanitizing, cough etiquette, symptoms associated with COVID-19 and Physical Distancing (maintaining 6 feet distance from individuals not in stable tent cohort as much as able, or using a face covering if unable).
All Camper groups will live in stable tent cohorts throughout their time at Camp. Tents will only be accessible to campers within the group that lives within the tent.
Each camper tent cohort will use Port-O-Pottys (POP) designated for their tent. Common POPs may or may not be available for campers.
POP’s will be sanitized at least once per day.
Campers will sleep alternating head to toe to maximize physical distance between heads/faces.
CLEANING AND DISINFECTION
SMRC will use CDC recommended cleaning and disinfectant products. Communal spaces and shared items will be cleaned at least once per day. Commonly touched surfaces will be cleaned multiple times per day.
SMRC will serve meals by tent cohort with cohorts seated together, adequately spaced from other cohorts. Seconds and thirds will be served by cohorts as well.
SMRC food service staff will serve individually plated meals using one time table ware.
All surfaces within the dining area will be disinfected after each meal using CDC standards for disinfecting surfaces.
Only the current designated KP tent cohort will be in Kitchen Wash Area after meal.
Details for bus transportation from outside Burns to Burns High School are still in process.
Campers will be screened before boarding bus (prior to registration if coming from PDX/EUG/Bend and at registration in Burns) and will need to mask while on bus.
At camp transportation (when needed) will occur by tent cohort and masks will be worn if more than one tent cohort is on any one bus. Tent cohorts will be seated together (one front, one back) with as many seats as possible between groups. As much as weather and conditions permit, windows will be down to permit for maximum ventilation. Busses will be sanitized daily.
Campers will be bunked in stable tent cohorts that will remain the same throughout the Camp session. These stable tent cohorts will share sleeping, POP, and dining spaces and will not be required to wear masks when together.
Tent cohorts will practice social distancing from other tent groups. When unable to maintain at least 6 feet of distancing from other tent cohorts Campers will wear face coverings.
TRANSPORTATION DURING CAMP
Tent cohorts will be assigned to a bus at the time of registration. It is likely that 2 cohorts may share the same bus. Tent cohorts will be separated by as many seat rows as possible and windows will be open as much as weather and safety allows.
All campers must wear face coverings while on busses.
Busses will be disinfected at least once per day.
PPE AND SOCIAL DISTANCING
Specialty staff members, when providing various activities, will be masked if unable to maintain at least 6 feet of distancing from participating Campers.
SMRC activities will be conducted outdoors. Seating between tent cohort groups will maintain at least 6 feet of distancing.
If unable to maintain distancing face coverings will be required.
Outdoor activities that were previously considered “all camp activities” including Big Day, Cross Canyon, Olympics, will be creatively modified so campers can easily continue social distancing while experiencing the outdoor activities they love.
All SMRC Staff has been strongly encouraged to complete COVID-19 Vaccinations 2 weeks or more before the start of Camp.
Vaccinated staff members will follow the current recommendations of the CDC and OHA for fully vaccinated individuals.
Unvaccinated staff will have negative PCR test 72 hours prior to Camp after 2 weeks of low risk activities prior, and will follow current recommendations of the CDC and OHA for unvaccinated individuals.
Staff will be trained on how to communicate to campers about COVID-19 safety including hand washing/sanitizing, when to wear face coverings and reporting symptoms.
Staff will be trained on how to identify symptoms associated with COVID-19 and what to do in the case that a Camper is showing symptoms.
Staff will be trained on how and when to use PPE correctly.
Medical staff is trained for COVID-19 screening and isolation protocols.
PCR testing for Campers/Staff who screen positive for COVID-19 symptoms while at Camp will be administered by trained staff.